Federation of Haitian Chambers of Commerce Inc.

Effective Date: August 1, 2025 Last Updated: November 4th, 2026

The Federation of Haitian Chambers of Commerce Inc. (“FHCC,” the “Federation,” “we,” “us,” or “our”) respects the privacy of the chamber leaders, business owners, partners, and visitors who use our website. This Privacy Policy explains what information we collect through fhccglobal.org, how we use it, who we share it with, and the choices you have.

1. Who We Are

The Federation is a Georgia corporation headquartered in Atlanta, Georgia. Launched on July 25, 2025, we unite Haitian chambers of commerce from around the world into a global network of Haitian businesses and professionals. Our website address is https://fhccglobal.org.

2. Scope of This Policy

This policy applies to information collected through fhccglobal.org, including its member areas, forms, event calendar, and online registration and payment pages. It does not cover the websites or practices of our member chambers, partners, sponsors, or other third parties, even when we link to them. Each member chamber is an independent organization with its own privacy practices.
This policy should be read together with our Terms and Conditions.

3. Information We Collect

We collect only the information we need to run the Federation, serve our member chambers, and operate this website.

Event and announcement submissions

Event or news details, dates, locations, flyers, images, and the name and contact information of the person submitting

President’s Corner Profile

Chamber president’s name, chamber name, birth month and day (not birth year), bio, achievements, chamber anniversary, and headshot

Committee, Officer, and Volunteer Applications

Name, contact information, resume or background, references, and the role you are applying for

Event and Chamber Academy Registration

Name, email, phone, chamber or organization, and member code if applicable

Member Accounts

Username, name, email, password (stored encrypted), chamber affiliation, and profile details you choose to add

Expense and Reimbursement Forms

Submitter name, dates, vendor names, descriptions, amounts, categories, approval status, and receipts

Newsletter and Contact Forms

Name, email, and the content of your message

Comments

Name, email, website (optional), and the comment itself

Payment Information

Dues, registrations, sponsorships, and donations are processed by Zeffy and Stripe. Your card or bank details go directly to those processors. The Federation does not receive or store full payment card numbers. We receive confirmation of the payment, including your name, email, amount, date, and what the payment was for.

Information Collected Automatically

When you visit the website, our servers and tools automatically record standard technical information, such as your IP address, browser type, device type, pages visited, referring website, and the date and time of your visit. When you leave a comment, we also record your IP address and browser user agent to help detect spam.

4. How We Use Your Information

We use the information we collect to:

  • Review membership applications and manage member chamber records, dues, and renewals.
  • Register you for events, Chamber Academy sessions, and programs, and send you the details you need to attend.
  • Review, publish, and promote events and announcements on the FHCC Event Calendar and through our newsletter, WhatsApp community, and social media.
  • Recognize chamber presidents’ birthdays and chamber anniversaries through the President’s Corner.
  • Process payments, issue receipts, and keep accurate financial records, including reviewing expense and reimbursement requests.
  • Provide member access to the Member Dashboard, Member Video Library, and other member resources.
  • Send newsletters, event notices, and Federation updates. You can unsubscribe at any time.
  • Respond to your questions and requests.
  • Protect the website from spam, fraud, and unauthorized access.
  • Understand how visitors use the website so we can improve it.
  • Meet our legal, tax, and governance obligations.

We do not sell your personal information, and we do not rent or trade our member or subscriber lists.

5. Who We Share Your Information With

We share information only as described below.

  • Publicly, when that is the purpose of the submission. Approved events, announcements, and President’s Corner profiles are published on the website and may be shared on social media. Published comments appear with your name and, if you use Gravatar, your profile picture. We do not publish a president’s birth year, personal phone number, or personal email address.
  • Member Chambers and Federation Leadership. Information about member chambers and their contacts is shared with Federation officers, committee members, and member chamber leaders as needed to coordinate programs, events, and the Cross Membership Program.
  • Media Partners. The Haitian Times, our media partner, draws event listings from the FHCC Event Calendar. Only information you submitted for public listing is shared this way.
  • Service Providers. We use trusted providers to run the website and our programs, including our website developer and host, payment processors (Zeffy and Stripe), email newsletter and marketing tools (Mailchimp and Zeffy), video conferencing platforms, Google Analytics, and Akismet spam protection. They may use your information only to provide services to the Federation.
  • Fiscal Sponsors and Auditors. Financial records may be shared with our fiscal sponsor, accountants, and auditors as required to manage Federation funds and meet reporting obligations.
  • Legal and Safety Reasons. We may disclose information when required by law, subpoena, or court order, or when needed to protect the rights, property, or safety of the Federation, our members, or others.
  • With your Consent. We may share information for other purposes when you agree to it.

If you request a password reset, your IP address is included in the reset email sent to you.

6. Cookies and Analytics

Cookies are small files stored in your browser. We use them to keep the website working and to understand how it is used.

Login Test

Checks whether your browser accepts cookies when you visit the login page. Contains no personal data
Until you close your browser

Login

Keeps you signed in to member areas
2 days, or 2 weeks if you select “Remember Me”

Screen Options

Saves your display preferences in member and admin areas
1 year

Comment Details

Remembers your name, email, and website if you opt in when commenting
1 year

Analytics

Google Analytics measures visits, page views, and general location (city or country level) so we can improve the site

Up to 2 years

Logging out removes the login cookies. You can opt out of Google Analytics on any website by installing the Google Analytics Opt-out Browser Add-on. You can block or delete cookies in your browser settings, though some parts of the website, such as member areas, may not work without them. Our website does not currently respond to “Do Not Track” browser signals.

7. Embedded Content and Third-Party Services

Pages on this website may include embedded content from other services, such as videos, maps, social media posts, registration widgets, and payment forms. Embedded content behaves exactly as if you had visited the other website. Those services may collect data about you, use cookies, and track your interaction with the embedded content, especially if you are logged in to an account with them.

Services we may use include:

  • Zeffy and Stripe for payments, registrations, and donations
  • Zoom for virtual meetings, Chamber Academy sessions, and webinars
  • YouTube and other video platforms for recorded content
  • Gravatar for comment profile pictures. An anonymized string created from your email address (a hash) may be sent to Gravatar to check whether you have a profile. See the Automattic privacy policy
  • Akismet, which checks comments and form submissions for spam. Akismet receives the content you submit along with your IP address and browser information. See the Automattic privacy policy
  • WhatsApp for our community group, which is governed by WhatsApp’s own privacy policy
  • Google Analytics to understand how visitors use the website. Google’s use of this data is described in How Google uses information from sites that use its services
  • Mailchimp and Zeffy to send our newsletter and email updates. These tools may record whether an email was opened and which links were clicked, which helps us send more useful messages. You can unsubscribe at any time

We encourage you to review the privacy policies of these services. The Federation is not responsible for their practices.
A note on photos. If you upload images to the website, such as event flyers or headshots, remove embedded location data (EXIF GPS) first. Visitors can download images from the website and extract any location data they contain.

8. How Long We Keep Your Information

We keep information only as long as we need it for the purposes described in this policy, or as long as the law requires.

Member Chamber Records

For the length of membership, plus up to 3 years after it ends

Member Accounts and Profiles

Until the account is closed or access ends

Payment, Dues, Expense, and Reimbursement Records

At least 7 years, to meet tax and audit requirements

Event Registrations

Up to 3 years, for attendance and program reporting

Applications for Committee, Officer, or Volunteer Roles

Up to 2 years after a decision, unless you join, in which case for the length of service

Published Events and Announcements

Kept in the event calendar archive unless you ask us to remove them

Comments

Kept indefinitely, so follow-up comments from the same person can be approved automatically

Newsletter Subscriptions

Until you unsubscribe
Registered users can view and edit their profile information at any time, except their username. Website administrators can also view and edit that information.

9. How We Protect Your Information

We use reasonable administrative, technical, and physical safeguards to protect your information. These include encrypted (HTTPS) connections, password-protected member areas, limited administrator access, regular software updates, and routine website backups. No website or online transmission is completely secure, so we cannot guarantee absolute security. If you believe your account has been compromised, contact us right away.

10. Your Rights and Choices

You can:

  • Access the personal information we hold about you, and request an exported copy.
  • Correct information that is inaccurate or out of date.
  • Delete your personal information. We will honor deletion requests except for information we must keep for administrative, legal, financial, or security reasons, such as payment records.
  • Unsubscribe from our newsletter using the link in any email, or leave our WhatsApp community at any time.
  • Ask us to remove a published event, announcement, or President’s Corner profile.
  • Decline cookies through your browser settings.

To make a request, email hello@fhccglobal.org. We may need to verify your identity before acting on it, and we will respond within 30 days.

11. International Visitors

The Federation’s network includes chambers in the United States, Haiti, Brazil, Chile, Japan, the United Kingdom, and other countries. Our website and service providers are based in the United States, so information you submit is transferred to and processed in the United States, where data protection laws may differ from those in your country. By using the website, you understand that your information will be handled in the United States as described in this policy. If you are in a country with additional privacy rights, such as the United Kingdom, the European Union, or Brazil, you may contact us to exercise those rights.

12. Children’s Privacy

This website is intended for adults. We do not knowingly collect personal information from anyone under 18. If you believe a minor has provided us with personal information, please contact us and we will delete it.

13. Changes to This Policy

We may update this Privacy Policy as our programs and website change. When we do, we will revise the Last Updated date at the top of this page. If we make significant changes to how we use your information, we will provide notice on the website or by email.

14. Contact Us

Questions about this policy, or a request about your information? We’re glad to help.
Federation of Haitian Chambers of Commerce Inc. 1050 Crown Pointe Parkway, Suite 500 Atlanta, GA 30338 Email: hello@fhccglobal.org